Temporary Wi-Fi for Events in India: Cost, Benefits, and Solutions by EWI

In today’s hyper-connected world, reliable internet access is crucial for the success of any event, whether it’s a hackathon, conference, trade show, or corporate gathering. Attendees, exhibitors, and organizers expect seamless connectivity to enhance their event experience, making temporary Wi-Fi solutions essential. However, the cost of temporary Wi-Fi can vary based on several factors, including location, event size, and the specific requirements. In this blog, we’ll explore the costs associated with temporary Wi-Fi for events in India and how EWI can provide a tailored solution that fits your needs.

Understanding Temporary Wi-Fi for Events

Temporary Wi-Fi refers to short-term internet solutions designed specifically for events. These setups provide high-speed, secure, and reliable internet connections that can accommodate hundreds or even thousands of devices simultaneously. Temporary Wi-Fi is crucial for the following:

  • Attendee Engagement: Guests expect internet access for browsing, sharing, and interacting on social media.
  • Exhibitor Needs: Exhibitors often need reliable internet to showcase their products and conduct live demos.
  • Operational Efficiency: Organizers use Wi-Fi for ticket scanning, live streaming, presentations, and real-time communication.
  • Security: Secure networks are vital to protect data shared during the event.

Factors Influencing the Cost of Temporary Wi-Fi in India

The cost of setting up temporary Wi-Fi for an event in India can vary widely based on several
factors:

  1. Event Size and Duration: The number of attendees and the length of the event are major
    cost determinants. Larger events with thousands of attendees will require more robust and
    scalable Wi-Fi solutions, driving up costs.
  2. Location: Urban locations like Mumbai, Delhi, or Bangalore may have higher costs due
    to increased logistical challenges and venue-specific requirements compared to smaller
    cities.
  3. Bandwidth Requirements: Events with high data usage, such as live streaming or
    multiple exhibitors requiring internet access, will need higher bandwidth, which increases
    the cost.
  4. Infrastructure Setup: The complexity of the venue layout and the need for additional
    equipment, such as wireless access points, network cabling, and signal boosters, will
    affect the overall cost.
  5. Security Measures: Adding security layers like firewalls, VPNs, and encrypted networks
    can also influence the pricing.
  6. Technical Support: On-site technical support is often necessary to manage the network during the event, ensuring smooth operations and quick troubleshooting.

Temporary Wi-Fi for Different Size Of Events:

When planning temporary Wi-Fi for an event, it’s important to consider the specific needs of
your event size and type to determine the appropriate solution. Here's an overview of the
different setups and what they generally include:

Basic Setup for Small Events (Up to 100 Attendees):

  • What’s Included: This setup is ideal for small conferences or corporate meetings. It includes basic Wi-Fi infrastructure with essential equipment like routers and limited bandwidth to support standard browsing and connectivity needs.

Mid-Sized Events (100 - 500 Attendees):

  • What’s Included: Designed for mid-sized gatherings, this setup features advanced routers, multiple access points, and enhanced bandwidth to ensure smooth connectivity for attendees. Basic network security measures are also implemented to safeguard data.

Large Events (500+ Attendees):

  • What’s Included: For large-scale events, this solution provides comprehensive Wi-Fi coverage with high-density access points to support high device volumes. Robust bandwidth, advanced security features, and dedicated on-site technical support ensure uninterrupted and secure connectivity throughout the event.

Specialized Events (Trade Shows, Expos, etc.):

  • What’s Included: Tailored specifically for high-demand events like trade shows and expos, these solutions are fully customized with high-speed connectivity, dedicated bandwidth, and specialized network configurations. Dedicated support teams are available to manage and monitor the network, ensuring optimal performance.

Each setup is designed to meet the unique demands of your event, ensuring a seamless and
reliable internet experience for all participants.

Why Choose Yash Infosystems for Temporary Wi-Fi?

Yash Infosystems is a leading provider of IT Managed Network Services, offering customized temporary internet solutions for events across India. Here’s why partnering with us is the best decision for your next event:

Tailored Solutions:

We understand that every event is unique, which is why we provide bespoke solutions designed to meet your specific needs, whether it’s a small corporatemeeting or a large-scale expo.

Scalable Connectivity:

Our services can scale according to your event’s requirements, ensuring reliable internet access for all attendees, exhibitors, and organizers.

Advanced Security:

We prioritize the safety of your data and can implement securenetworks with firewalls, VPNs, and encryption to protect sensitive information.

Expert Technical Support:

Our experienced team provides on-site technical support to monitor and manage your network throughout the event, ensuring minimal disruptions and immediate troubleshooting.

High-Speed Connectivity:

We offer high-speed internet solutions that can handle multiple devices without compromising performance, perfect for live streaming, video conferencing, and more.

Comprehensive Service Packages:

From planning and setup to real-time monitoring and post-event support, Yash Infosystems delivers a full suite of services to ensure your event’s success.

How Yash Infosystems Works: Our Process
  1. Consultation and Planning: We start by understanding your event’s requirements, including the expected number of attendees, location, and internet usage needs.
  2. Site Survey: Our team conducts a thorough site survey to assess the venue’s layout and determine the optimal equipment placement for maximum coverage.
  3. Custom Design and Setup: Based on the survey, we design a customized Wi-Fi solution, install the necessary equipment, and test the network to ensure it meets your
    specifications.
  4. Event Day Management: During the event, our technical team remains on-site to monitor the network, manage bandwidth allocation, and address any issues promptly.
  5. Post-Event Analysis: After the event, we provide a detailed report on network performance, helping you assess the effectiveness of the solution and make
    improvements for future events.
Enhancing Your Event Experience with EWI

Choosing EWI for your temporary Wi-Fi needs means choosing reliability, security,
and exceptional service. Our experience in providing high-quality internet solutions for a variety
of events ensures that your attendees stay connected, your exhibitors operate smoothly, and your
event runs without a hitch.
Whether you’re hosting a small seminar or a large trade show, we have the expertise and
resources to provide a seamless internet experience tailored to your needs. Let us handle the
connectivity, so you can focus on delivering a successful and memorable event.

Get in Touch

Ready to elevate your event with reliable temporary Wi-Fi solutions? Make your event the best it
can be with EWI—where connectivity meets reliability.

Contact EWI today for a customized quote at +91 91235 83720 or drop us a mail at
info@yashinfosystems.com and let us help you make your next event a success.